Whenever you are bringing together hundreds of people from different countries for a wedding, there are always challenges. When we started finding it difficult to bring wedding guests from certain countries into the United States after 9/11 we started looking the Caribbean and Mexico. As major tourist destinations, they are often more accommodating than other areas if the world.
We block rooms and get group rates with the resort. We also work with the family and the resort to determine what percentage of the accommodations the family will be responsible for, and for how many days. Once the block of rooms is set we organize the available rooms with the families based on family hierarchy to the extent possible.
While we generally take care of all resort reservations, we generally do not take care of airfare. There are too many options and with frequent flyer miles it is generally easier for guests to arrange their own airfare. Especially since many guest choose a pre or post stay at the resort.
For families that want to see the resort in advance, we can usually arrange preview visits at a reduced rate. We may coordinate airfare in those instances just because these are generally quick trips and we want to make sure everyone is available to make decisions.